Field Monitoring of Erasmus+ Projects

National Erasmus+ Office (NEO) in Moldova is empowered by the Executive Agency for Culture, Education and Audiovisual (EACEA) to monitor projects financed by the European Commission within Erasmus+ Programme. Monitoring represents a key activity of the Office.

At the request of the General Direction, the monitoring can be realised by foreign experts.

The aim of the monitoring is to supervise the progress and the results in the Erasmus+ framework, to observe project progress in line with the roadmap agreed in the reference terms and to see if the project produces the declared benefits for the local institutions. Also, oversees the relevance and the impact of the implemented project at the institutional and national levels.

The monitoring exercise is decisive for the confirmation or modification of activities and/or project terms. It is a unique occasion to understand the importance of a project in a specific field and listen to the beneficiary view on that matter.

The monitoring is a key instrument, necessary for the management of the projects that can face specific difficulties and for the successful ones. Therefore, the monitoring should be understood as a positive and constructive activity, which is contributing to the project’s support, helping with the accomplishing of the declared objectives. 

The monitoring benefits are willing to peruse in offering specific lessons that can be transferred to the others persons or used in future projects.   

The monitoring can be two types: desk monitoring and field monitoring.

Both desk and field monitoring have three functions/aspects:

  • Preventive: getting information on the rules & procedures established within a project; review of objectives, priorities, methodology, planned activities.
  • Advisory: recommendations on both content and financial aspects of the project.
  • Control: checking and assessment of project results.

Every monitoring activity of the National Erasmus+ Office (NEO) finishes with a report presented to the Education, Audiovisual and Culture Executive Agency (EACEA) that includes recommendations. The monitoring reports are facilitating desk monitoring conducted by the EACEA staff. In the same time, the EACEA can realise field monitoring, by joining a monitoring mission scheduled by a NEO, or it can be a specific project, which the local NEO is asked to accompany. In this case, the NEO will also actively participate in the field monitoring exercise. EU Delegation, and also the Ministry of Education, Culture and Research can be invited to participate in the monitoring and their involvement is encouraged.

The monitoring session of an Erasmus+ project is taking place at the coordinating institution. It lasts 4 to 6 hours and involves the participation of all project members. Each participating institution is preparing a report/presentation on the results accomplished in the project. During two weeks after the monitoring activity, NEO is sending to the EACEA a report on the project situation.